Project Administrator (TEER 13100)

SPEICO’s offer is designed to adapt and support you through all your maintenance needs, whether they are general or specific. Our increased presence in a wide range of sectors allows us to offer a wide range of services, including, but not limited to, daily janitorial services, Cleanroom disinfection and maintenance, Parking lot maintenance, Post-disaster cleaning and restoration, among other services.

Our commitment to the environment is exemplified on a daily basis by the adoption of simple and concrete ecological initiatives that allow our employees to become true ambassadors of this philosophy.

Job Title: Project Administrator (TEER 13100)

Number of Vacancies: One (1)

Wage: $34.62 CAD per hour

Benefits:

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage

Financial benefits

• Gasoline paid
• Life insurance
• Mileage paid
• Registered Retirement Savings Plan (RRSP)

Long term benefits

• Long-term care insurance
• Maternity and parental benefits

Other benefits

• Free parking available
• Learning/training paid by employer
• On-site recreation and activities
• Other benefits
• Paid time off (volunteering or personal days)
• Parking available

 Working Hours: 30-35 hours per week

Terms of Employment: Permanent, Full-Time

Work Location: 7651 Rue Cordner, LaSalle, QC H8N 2X2

Language of Work: Bilingual

Education Required: College diploma (1-2 years program), in business administration, project management, or a related field or equivalent experience.

Experience Required: 2 years to less than 3 years

Main Duties and Responsibilities:

• Oversee and coordinate administrative and project support functions, reviewing, evaluating, and implementing improved office and project procedures to ensure compliance with organizational standards and applicable regulations.
• Carry out administrative activities of the establishment
• Perform data entry
• Establish priorities for administrative and project-related tasks, and ensure that timelines, deliverables, and quality standards are consistently met.
• Coordinate communication and scheduling between internal teams, suppliers, contractors, and clients to facilitate efficient execution of active projects.
• Prepare and maintain comprehensive project documentation
• Plan and coordinate office and project service functions such as accommodation, relocation, procurement of materials and equipment, disposal of assets, parking arrangements, maintenance, and security.
• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Conduct analyses of administrative operations to support budgeting, contracting, and project planning and management processes.
• Assist in the preparation, tracking, and reconciliation of operating and project budgets while maintaining accurate inventory and budgetary controls.
• Support the development and implementation of administrative procedures and operational systems designed to enhance workflow efficiency and project delivery.
• Monitor project progress, schedules, and budgets, providing regular updates and analytical reports to senior management.
• Contribute to project coordination and planning activities, ensuring alignment with company objectives and compliance with jurisdictional requirements.
• Compile and analyze data to prepare special reports, manuals and correspondence.
• Supervise and provide guidance to administrative and records management staff engaged in documentation control and related project support activities.
• Oversee payroll administration

 Skills and Competencies:

• Strong organizational and multitasking abilities with a demonstrated capacity to manage multiple concurrent projects.
• Excellent communication and interpersonal skills, with the ability to coordinate effectively between internal teams, suppliers, and clients.
• Advanced proficiency in preparing, reviewing, and maintaining project documentation and financial records.
• Solid understanding of project budgeting, procurement procedures, and administrative controls.
• Analytical and problem-solving skills to assess project progress, identify variances, and recommend corrective measures.
• Proficiency in office and project management software, including databases, spreadsheets, and scheduling tools.
• Attention to detail, accuracy in reporting, and ability to work under minimal supervision while meeting strict deadlines.
• Knowledge of government privacy and access-to-information requirements applicable to administrative processes.
• Leadership ability to train, supervise, and motivate administrative support personnel.

Computer and technology knowledge

• MS Project
• Microsoft Visio
• SharePoint
• Social Media
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• LinkedIn

Apply at:  kalaoui@speico.com OR https://speico.com

We promote equal employment opportunities for all job applicants, including indigenous people, persons with disabilities, newcomers, veterans, youth and visible minorities