Administrative assistant - office

Budgetary responsibility

• 0 - $100,000

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Plan and control budget and expenditures
• Establish and implement policies and procedures
• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Plan, organize, direct, control and evaluate daily operations
• Assign, co-ordinate and review projects and programs

Supervision

• 1 to 2 people

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Access
• MS Office
• Quick Books

Technical terminology

• Business

Area of specialization

• Invoices
• Manuscripts, publications or theses

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability