Office Manager

Phoenix Supply Chain Consultants Ltd. matches workers with industries facing labor shortages. With our wide network and industry expertise, we offer dependable staffing services to meet your hiring needs. We are dedicated to exceeding our client's expectations by providing personalized recruitment services and consistent, high-quality results. Our mission is to help our clients find the right candidates quickly and effectively. Considering our ongoing growth, we are seeking an experienced Office Manager to join our team as soon as possible. The successful candidate will play a key role in ensuring our office runs smoothly. As Office Manager, you will oversee day-to-day office operations, streamline workflows and processes, and serve as the main point of contact for both internal and external clients. You will coordinate administrative functions and develop and implement operational policies and procedures. We are looking for a well-organized, detail-oriented, and self-driven individual with a strong background in office management, excellent communication skills, and the ability to multitask. You should also have a passion for outstanding client service and contribute to our organization's success.

Employer Information

Company name: Phoenix Supply Chain Consultants Ltd.

Business Address: #211-15240, 56 Ave, Surrey, BC, V3S 5K7

Position Description

Position: Office Manager

Type of employment: Full-Time; Permanent

No of positions: 1

Anticipated Start date: As soon as possible.

Work Location: #211-15240 56 Ave, Surrey, British Columbia V3S 5K7

Salary and Benefits

Salary: $30.00 per hour

Overtime and Vacation Pay

Stable & full-time employment

Work-life balance through flexible and accommodating work environment.

Job Responsibilities

• Review and evaluate administrative operations, identify areas for improvement, and implement efficient and effective changes.
• Establish office work priorities, ensuring guidelines are followed and deadlines are met on time.
• Manage schedules, including time off, vacation requests, sick days, timesheets, and benefits, while generating associated reports.
• Supervise office staff, resolve work-related problems, and foster a positive work environment that promotes teamwork and collaboration.
• Coordinate and plan for essential services such as procurement, supplies, forms management, parking, maintenance, and security services.
• Maintain office supplies and ensure the recruitment team has the resources to succeed.
• Assist with office-related issues, including maintenance, facilities management, and equipment troubleshooting.
• Ensure the security, integrity, confidentiality, and protection of all company data, including sensitive information.
• Maintain candidate records and ensure accuracy and up-to-datedness.
• Assist in the preparation of the operating budget, maintain an inventory, and implement budgetary controls to ensure fiscal responsibility.
• Manage budgeting, contracting, planning and management processes, ensuring smooth execution and compliance.
• Provide insight into office efficiency and effectiveness through reports and analytics.
• Prepare periodic reports, manuals, and correspondence for effective decision-making and communication.

Job Requirements

• High School
• Degree/Diploma in business/public administration would be an asset but not mandatory.
• Experience in managing an office.
• Highly organized.
• Proficient with MS Office.
• Excellent communication skills (verbal and written).
• Multi-tasking in fast-paced environment.

How to apply?

Interested candidates are welcome to apply including aboriginals, newcomers, and youth by sending an email to phoenixsupplychainconsultants@gmail.com.

We strive to create a workplace where everyone can thrive and reach their full potential. We look forward to hearing from you.