Legal Administrative Assistant

Join our team at Professional Paralegal Services, serving clients throughout Ontario with cost-effective and responsive legal representation. As licensed members of the Law Society of Ontario, we specialize in various areas, including Tribunals, Small Claims Court, Employment Law, Provincial Offences, Municipal Matters, and Notary Public services. We're currently looking for a Legal Administrative Assistant to join our team. If you're passionate about the legal field and want to be part of a dedicated team, consider a career with us.

Employer Information 

Company’s Name: Denali Paralegal Services

Website: denali.legal                                      

Business Address: 50 Government Road Toronto Ontario M8X 1V9

Position Description 

Position: Legal Administrative Assistant

Type of employment: Full-Time; Permanent

No of positions: 1

Anticipated Start date: As soon as possible

Work Location: 50 Government Road Toronto Ontario M8X 1V9

Salary and Benefits

Salary: $27.00 per hour

Overtime and Vacation Pay

Stable & full-time employment

Work-life balance through flexible and accommodating work environment

Job Responsibilities 

• Prepare and format legal documents, such as deeds, wills, affidavits, and briefs, using computers and transcribing from handwritten notes, shorthand, and dictation.
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.
• Manage the client's schedule by scheduling meetings, appointments, and conferences.
• Maintain and organize legal records, knowing legal procedures and safeguarding confidential information.
• Manage incoming mail, both physical and electronic, and coordinate information flow internally and externally.
• Design and implement effective office procedures and routines to enhance overall efficiency.
• Act as a point of contact for clients, addressing inquiries and providing updates on case progress.
• Conduct legal research using online databases and other resources.
• Assist with preparing invoices, tracking billable hours, and managing billing records.
• Utilize legal software and technology to manage documents and track case developments.
• Provide general administrative support, including answering phones, managing emails, and coordinating office supplies.
• Stay updated on changes in legal regulations, procedures, and technologies through ongoing professional development.

Job Requirements 

• Completion of Secondary school.
• Minimum 1 year of experience or completion of one- or two-year college degree or other program for secretaries or legal secretaries.
• Excellent verbal and written communications skills.
• Exceptional organizational and analytical abilities to effectively manage legal documents and correspondence.
• Proficiency in computer skills, including Microsoft Word, Excel, and Outlook, is essential for efficient handling of legal administrative tasks.
• Excellent interpersonal skills & the ability to work in a team environment.

How to apply? 

Interested candidates are welcome to apply by sending their resume to infodenaliparalegal@gmail.com. Please mention your contact number while applying for this position.

Take the next step in your career with Denali Paralegal Services! We are proud to be an equal-opportunity employer and welcome everyone to apply. Whether you're a student, a youth, a new immigrant, or an aboriginal person, if you have the skills we need, we want to hear from you.