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Administrative Assistant
Job detail
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities.
What you will do
In this role, your responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
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Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy.
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Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and companies.
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Schedule and confirm appointments and meetings of employer.
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Order office supplies and maintain inventory.
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Answer telephone and electronic enquiries and relay telephone calls and messages.
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Set up and maintain manual and computerized information filing systems.
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Determine and establish office procedures.
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Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person.
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Record and prepare minutes of meetings.
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Arrange travel schedules and make reservations.
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May compile data, statistics, and other information to support research activities.
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May organize conferences.
We want someone who has:
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Excellent time management skills and the ability to prioritize work.
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Attention to detail and problem-solving skills.
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Excellent written and verbal communication skills
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Strong organizational skills with the ability to multi-task
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Excellent conflict management resolution and problem-solving skills
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Ability to work collaboratively and effectively with team members at all levels.
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A strong work ethic and positive team attitude
Your experience and educational background:
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2 years of proven experience as an Administrative Assistant or Office Admin Assistant
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Knowledge of office management systems and procedures
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Working knowledge of office equipment, like printers and fax machines
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Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
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High School degree or one- or two-year college or other program for administrative assistants or secretaries
Compensation is to be negotiated based on experience.
Thank you, in advance, for applying