Office Administrative Assistant

Job Title: Office Administrative Assistant

Business: Ishan Transport Incorporated

Business Address: 220 Rutherford Road South, Brampton, Ontario, L6W 3J6 Canada

No. of Vacancy: 1

Start Date: As soon as possible

Terms of Employment: Permanent Employment (Full-time)

Pay Rate and Hours: $27.00/hour for 30 to 40 hours/week.

Employment Conditions: Flexible hours, No remote work.

Language: English

Education: College Diploma or equivalent experience

Experience: Less than one year.

Benefits:  4% vacation pay

Job Duties:

• Answers phone calls, greet visitors and direct them to the right areas.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Carries out administrative duties such as filing, faxing, copying, typing, scanning etc.
• Send out office mails on regular basis via Canada Post or UPS.
• Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Assist managers in organizing events such as team building activities and trips, shareholders meeting etc.
• Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy.
• Ensures operation of equipment such as printers, fax machine, phones by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories.
• Provides information by answering questions and requests.
• Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Record and prepare minutes of meetings.
• Contributes to team effort by accomplishing related results as needed

Work Conditions and Physical Capabilities: Attention to detail, Fast-paced environment, Work under pressure

Personal Suitability: Ability to multitask, Client Focus, Flexibility, Organized.

Area of Specialization: Correspondence, Reports and records, Invoices

Computer and Technology Knowledge: MS Windows, Accounting Software, MS Office

Employment Groups: Youth, Persons with disabilities, Indigenous people, Newcomers to Canada.

How to apply: Email at jobsatishaantransport@gmail.com with your resume.

Who can apply: If you are a Canadian citizen or a permanent resident of Canada or you have a valid Canadian work permit.