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Administrative assistant
Job detail
- Location:
- Salary: $21.50 / hour
- Terms of employment: Permanent employment, Full time 35 hours/week
- Start date: As soon as possible
- Employment conditions: Day, Overtime
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Responsibilities
Tasks
- Supervise other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
Area of specialization
- Correspondence
- Reports and records
- Financial statements
- Invoices
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Repetitive tasks
- Attention to detail
Personal suitability
- Ability to multitask
- Accurate
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player