Administrative Assistant

Learning Happens Child Care Inc. is an organization licensed through the Ministry of Education. We focus on providing responsive care that promotes the health, safety, and well-being of children. To us, children are ‘competent, capable, curious and rich in potential.’ We value children’s curiosity and sense of exploration and play, to enhance their ability to self-regulate. We believe children come with lived experience and knowledge. Our educators recognize and provide an individualized program and support for each child as they learn at their own pace.

You are welcome to join our team as we are hiring a full-time Administrative Assistant for our head office. As a member of our team, you will coordinate the day-to-day administrative needs of the organization, including enrollment support, report preparation, records management, etc.

Position Details

Company Name: Learning Happens Child Care Inc.

Website: learninghappenschildcare.com

Head Office/Work Location: Unit 259-7777 Weston Rd, Woodbridge, ON, L4L0G9

Position: Administrative Assistant

Number of positions: 1

Terms of employment: Full-Time, Permanent

Anticipated Start Date: As soon as possible

Salary: $25.00 per hour

Job Duties

• Assist in daily operations such as collect parent information, accept new enrollments, maintain all child files, and maintain of documentation for accreditation.
• Analyze and maintain enrollment data with a high degree of accuracy.
• Make appointments and schedule meetings.
• Sort and distribute incoming mail and deliveries.
• Prepare, distribute, track, and file childcare contracts for newly enrolled families.
• Respond to inquiries made over the phone, emails, in person and online.
• Greet families/suppliers/visitors to the organization in a professional and friendly manner.
• Prepare and record keeping of invoices, reports, and correspondence. 
• Resolves customer complaints/issues with considerable tact and discretion; consult with and forward on any extraordinary problems to the Manager.
• Maintain office equipment and order office supplies as needed.
• Undertakes any other responsibilities assigned by the management.

Job Requirements

• Completion of Secondary school.
• Minimum 1 year of clerical/office administrative assistant work experience or completion of college or other program for administrative assistants/secretaries.
• Excellent communication skills.
• Proficiency in Microsoft Office including Excel, Word, and Power Point.
• Excellent organizational skills: ability to multi-task, set priorities, and manage workflow effectively.
• Detail oriented and well organized.
• Positive and co-operative attitude.

How to apply?

Interested candidates may apply by sending their resume through email at childcareinclearninghappens@gmail.com. When applying, be sure to include your daytime contact number.   

As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our clients, and communities, in which we live and serve.