OVERVIEW

Position Details

• Job Title: Construction Administrative Assistant
• Employment Type: Full-time, permanent position of indeterminate duration (no end date)
• Work Schedule: 35 - 60 Hours/ week, Monday to Friday, weekends as per operational needs
• Work Weeks: 52 weeks per year
• Work Location: In person- 4543 Old Wanup Rd., Sudbury, ON, P3E 4N1

Compensation & Benefits

• Wage: $22 per hour, paid bi-weekly
• Vacation Pay & Leave: Vacation pay, calculated at 4% of gross wages, will be included on each pay cheque in accordance with employment standards, plus statutory holidays.
• Health Benefits: Health benefits are provided in accordance with company policy

Duties & Responsibilities

As a Construction Administrative Assistant, your responsibilities will include but are not limited to:

• Draft, revise, and finalize documents such as timesheets, invoices, reports, and correspondence using notes.
• Prepare and maintain Excel spreadsheets to record daily attendance, work hours, and employee timesheets for payroll and job costing purposes.
• Efficiently execute incoming mail and emails, distributing them appropriately and ensuring smooth communication between the office, job sites, and external partners.
• Meticulously Book and confirm meetings, site visits, and appointments for supervisors and management.
• Maintain office and job site supply inventory, placing orders as needed to support ongoing operations.
• Answer phone and email inquiries, directing messages to the appropriate contacts.

• Record and organize filing systems—both paper-based and digital—for storing project files, permits, contracts, and employee records.
• Help develop office procedures to streamline workflow and enhance coordination between teams.
• Welcome clients, visitors, and subcontractors, and direct them to the right personnel or departments.
• Take meeting notes and prepare summaries for internal use and project follow-ups.
• Collect and summarize project data and employee information to support planning and reporting needs.
• Support with training new administrative staff and guiding company systems, procedures, and software tools like Microsoft Excel.
• Assist organizing internal events, safety meeting and team coordination sessions as required.

Terms of Employment: Permanent, full-time position of indeterminate duration.