Administrative assistant

Overview

28.00 to 38.00 hourly (To be negotiated) / 35 to 40 hours per week

Languages
English

Education
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2
years or equivalent experience

Experience
1 year to less than 2 years

On site
 Work must be completed at the physical location. There is no option to work remotely.

Responsibilities
Tasks
Arrange and co-ordinate seminars, conferences, etc.
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Oversee payroll administration
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages
to the field
Plan, organize, direct, control and evaluate daily operations
Assign, co-ordinate and review projects and programs

Experience and specialization

Computer and technology knowledge
MS Excel
MS PowerPoint
MS Word